Step 1: When you first open Outlook, it will provide a “Welcome to Outlook 2013” message, follow the prompts to start setting up an account. If you don’t see this, click File > Account Settings > Add a New User Account. You want to arrive at this screen below:
Step 2: On the Auto Account Setup menu, select the option for Manual setup or additional server types, then click Next.
Step 3: On the Choose Service menu, click the POP or IMAP (preferred) option then click the Next button.
Step 4: You will then see the POP and IMAP Account Settings menu, fill in the fields.
Below is a description of the fields:
|Your Name||Enter the name you want people you email to see, such as: John Smith|
|Email Address||Enter your full email address, such as: email@example.com|
|Account Type||Choose if you want to use POP or IMAP. By default, POP downloads and removes your emails from the server, while IMAP leaves them on the server. In my tests, I am setting up a POP account, but if it works for you, IMAP is the better choice.|
|Incoming mail server||
Enter mail.domain.com.au (Replace domain.com.au with your actual domain)
|Outgoing mail server (SMTP)||Enter mail.domain.com.au (Replace domain.com.au with your actual domain)|
|User Name||Enter your full email address, such as: firstname.lastname@example.org|
|Password||Enter the password you for this email address.|
|Remember password||I recommend checking this box, so Outlook will save your password.|
|Require logon using Secure Password Authentication||Do not check this box.|
Step 5: Click the More Settings tab.
Step 6: Check “My outgoing server (SMTP) requires authentication” and check “Use same settings as my incoming mail server“.
Step 7: Click the Advanced tab.
Enter your settings, below is a description of the available options.
Choose your preferred settings, below are the available options.
Standard (POP3): 110
Standard (IMAP): 143
SSL (POP3): 995
SSL (IMAP): 993
|This server requires an encrypted connection (SSL)||Click this if you are using the SSL option.|
Standard: 25* or 587
*Often times, ISP’s will block this port for use with their email. You may want to consider using port 587, or the secure settings.
|Use the following type of encrypted connection:||
Step 8: Click the OK button. Click the Next button and Outlook will test the the account settings.
You will see two tasks: Log onto incoming mail server, and, Send test e-mail message. When they are complete, Close button.
You will see a message stating “You’re all set!” click the Finish button and your email setup is complete!