Step 1: When you first open Outlook, it will provide a “Welcome to Outlook 2013” message, follow the prompts to start setting up an account. If you don’t see this, click File > Account Settings > Add a New User Account. You want to arrive at this screen below:
Step 2: On the Auto Account Setup menu, select the option for Manual setup or additional server types, then click Next.
Step 3: On the Choose Service menu, click the POP or IMAP (preferred) option then click the Next button.
Step 4: You will then see the POP and IMAP Account Settings menu, fill in the fields.
Below is a description of the fields:
| Option | Description |
|---|---|
| Your Name | Enter the name you want people you email to see, such as: John Smith |
| Email Address | Enter your full email address, such as: username@example.com |
| Account Type | Choose if you want to use POP or IMAP. By default, POP downloads and removes your emails from the server, while IMAP leaves them on the server. In my tests, I am setting up a POP account, but if it works for you, IMAP is the better choice. |
| Incoming mail server |
Enter mail.domain.com.au (Replace domain.com.au with your actual domain)
|
| Outgoing mail server (SMTP) | Enter mail.domain.com.au (Replace domain.com.au with your actual domain) |
| User Name | Enter your full email address, such as: username@example.com |
| Password | Enter the password you for this email address. |
| Remember password | I recommend checking this box, so Outlook will save your password. |
| Require logon using Secure Password Authentication | Do not check this box. |
Step 5: Click the More Settings tab.
Step 6: Check “My outgoing server (SMTP) requires authentication” and check “Use same settings as my incoming mail server“.
Step 7: Click the Advanced tab.
Enter your settings, below is a description of the available options.
| Option | Description |
|---|---|
| Incoming Server |
Choose your preferred settings, below are the available options.
Standard (POP3): 110
Standard (IMAP): 143
SSL (POP3): 995
SSL (IMAP): 993
|
| This server requires an encrypted connection (SSL) | Click this if you are using the SSL option. |
| Outgoing Server |
Standard: 25* or 587
SSL: 465
*Often times, ISP’s will block this port for use with their email. You may want to consider using port 587, or the secure settings.
|
| Use the following type of encrypted connection: |
Standard: None
SSL: SSL
|
Step 8: Click the OK button. Click the Next button and Outlook will test the the account settings.
You will see two tasks: Log onto incoming mail server, and, Send test e-mail message. When they are complete, Close button.
You will see a message stating “You’re all set!” click the Finish button and your email setup is complete!
